Posted by Joanne Dewberry on September 2, 2014
Let’s face it, it’s not always easy to be super organised at work, but if you’re keen to combat the chaos in your office, there are certain things you can do. For example, the following top tips could make your day-to-day life at work that bit easier and calmer.
Select the perfect office furniture
First and foremost, it’s important to choose suitable furniture. If you have to put up with dire desks and shoddy storage, it’s impossible to maintain order while you’re going about your tasks. Ideally, your desk should have enough surface space to enable you to spread your items out without it looking cluttered.
When it comes to storage, make sure you have plenty of shelving, cabinets and drawers in which to keep all your documents and other items. If you’re lacking in floor space, opt for tall storage solutions that take full advantage of the height on offer in your office. Meanwhile, under-desk units can come in handy too.
Without a decent desk and plenty of storage, it’s impossible to maintain order. It’s amazing how quickly paperwork can build up and the last thing you want is to have to spend time searching through piles of documents. Of course, for storage products to work properly, you have to be methodical in your approach to using them. It can help to create a labelling system so that you know exactly where to go to deposit and retrieve particular items.
It’s now easy to find superb desks and storage products. Firms such as Calibre Office Furniture offer an impressive array of items and should have everything you need.
Make to-do lists
On a fraught day in the office, it’s easy to forget even important tasks. However, you won’t be in danger of falling into this trap if you get into the habit of making and sticking to to-do lists. Take a little time at the beginning of your working day to consider all the things you want to achieve. Once you’ve noted all the relevant tasks, prioritise them so that you complete the most important first.
This approach will provide you with a clear idea of how long you can spend on particular jobs, meaning you’re more likely to keep on top of your workload. It can also help you to avoid wasting your time on unimportant tasks.
Finish what you start
It’s all too easy to get deflected from your jobs, meaning you can end up stopping and starting tasks repeatedly and working on many different things at once. This is an inefficient way of operating and it can make you more prone to mistakes.
Instead, it is helpful if you finish the jobs you start before embarking on new ones. As well as being a faster and more effective way of working, this can bring a greater sense of satisfaction and help to reduce your stress levels.
Keep your emails in check
Emails have revolutionised the way in which we communicate at work, in many ways for the better. However, you might dread the build-up of messages in your inbox. Dealing with these communications can be a nightmare, especially if you can’t check them all the time.
To help you avoid inbox congestion, it’s really important to get into the habit of organising your inbox. Any urgent emails should be dealt with as soon as possible and it’s a good idea to create folders for important messages that you will need to return to later on. You can also colour-code or flag significant emails so that you won’t forget to follow them up. Meanwhile, make sure you delete unimportant emails to help to keep your inbox clear.
Following basic principles like these could help to make you more organised and efficient at work.
This guest post complies with my Disclosure Policy.
Posted by Joanne Dewberry on August 6, 2014
In some cases, all the talking in the world cannot compete with that all-important first impression. Whether you run your own business or your role is mainly client based, you can secure a positive relationship with your prospective customer in the first few seconds – without saying a word!
What Can You do?
This is possibly the most obvious point of all, which is why it is at the top of our list – but it is most definitely worth a mention. Whether you are meeting with a client, a competing organisation or a professional body, the initial encounter is incredibly important. We have some top tips for how you can make a positive imprint during a first meeting:
- Dress To Impress – An overused saying throughout the fashion industry, but definitely a method of improving your confidence and emitting a personal profile which enhances trust.
- Eye Contact – Maintaining strong eye contact is essential during a first impression, although be careful to remain friendly and not intimidating.
- The Handshake – A firm handshake is key; attempt to show confidence, not strength.
- Pay Attention – Even without speaking a word yourself, you can make a great impression by listening intently and showing your interest.
- Be Confident – When you are nervous about a meeting, it can be incredibly hard to maintain your confidence. However, you should try your best to express your confidence by sitting up straight and smiling naturally.
Does Your Office Make A Difference?
Sometimes the location of your office, or place of business, is completely out of your control. However, the overall look and feel can be enhanced using a few simple tricks that will improve aesthetics without breaking the bank. The sleek ‘business look’ which usually features black and white is not always the answer, especially if you are attempting to make your client feel comfortable. Check out our few top tips below which can turn your office into a fabulous first impression:
- Keep It Cool – Your client has just arrived to your place of business, probably after travelling for some time in professional clothing, so it is important to maintain a cool temperature. Fresh enough to keep you awake, but not enough to give you goose bumps!
- The Furniture – Do not plan to completely renovate your office, but have a look at your existing furniture. Keep it simple with comfortable chairs and sturdy desks. Also consider arrangement – space is important, so be careful not to make your building feel cluttered.
- Office Décor – Who knows if feng shui can actually make a difference to the positivity of your office, but introducing a few attractive ornaments such as flower arrangements is definitely a winner in our eyes.
Can Accessories Really Make A Difference?
It might seem like a strange subject to introduce, but the accessories in your office or business location are more important that you think.
- Great Stationary – Walking into a meeting empty handing and searching your briefcase for a long-lost pen is not the best way to make a first impression. Make sure that you are fully prepared with stationary and that you have enough to offer the client(s) – even a pot of promotional pens at reception can look great.
- Reading Material– Providing a magazine or leaflets for your clients to flick through whilst waiting is not essential, but utilising current industry magazines which relate to your business is a nice touch and gives the impression you’re ahead of the curve in your industry.
- Confectionary – Our last point and why not make it a fun one? A jar of sweets or other confectionary is a little bit of fun and an ideal treat for your client. If you feel that this will not suit the tone of your business, or your client, at least offer them a cuppa and a biscuit!
First impressions are extremely difficult to plan for, but following these top tips can certainly improve your confidence and promote positive encounters from the very beginning.
This guest post complies with my Disclosure Policy.