Remember my post “11 reasons why your small business should go paperless“? Well more now than ever should you be thinking of solutions to the overuse of paper. In the UK small businesses spend a stupid amount of money storing and printing paper documents and with everyone working from home due to COVID-19, printing documents is just not feasible. Plus, keeping your small businesses paperless documents only on your computer or local server poses the risks of failing hard drives, fire, water damage or even burglary. And what if you want to access one of those important files away from the office, like all your current staff? Hummmm …….
You need a small business document management system. One that enables you to share files and folders to individuals, groups and via a public link if required.
Folderit – the most user-friendly document management system in the world (Capterra, 2017).
A reliable way to store and find business documents is always needed, not only does moving to digital documents increase productivity as well as making employees more efficient but digital documents also saves your small business money. In the current worldwide COVID-19 crisis where collaboration tools are especially important, you can count on Folderit, the ultimate online document management system for small businesses and organisations.
Folderit prides itself on being both easy to use and affordable, which are both important for any small business. For me usability is key, I’m like a dinosaur, I hate learning new and complicated systems. It’s also very secure with its Secure SSL connections, 256-bit data encryption, triple backups on the server side and local backup option – fancy hey!
Boosting the most user-friendly DMS in the world! Folderit data centre is Amazon’s and located in Ireland. Their facilities enable you to share documents, folders, sections or even the whole account with different permissions (Previewer, Viewer, Editor) to provide the correct access to the correct individuals. I wish I’d know about this whilst formatting and editing my book as it has been sent to a ridiculous amount of people via email meaning I had to wait for its return before I could work on the next bit or send it to the next person. Which was neither time-effective or productive. Create groups of collaborators to share to many people at once! I also like that you are able to set an optional expiration time making things more productive and time-bound as I know I’m a bugger for opening emails and taking far to long to action them!
Unlike other online document management systems, Folderit hasn’t bulked up their platform with features real small business owners never need nor want to pay for. Not only are you and your team able to locate the documents you need easily, the access control makes sure THE right people can access folders and ONLY those files they need.
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