When it comes to office organisation I am a mess! I keep insisting it’s a problem caused by lack of storage etc .. but even with a healthy abundance of shelves I still seem to be surrounded by “stuff”. I think it’s more my “Justin Case” attitude! I’m always a bit too worried to part with things.
BankBoxes have devised a cool quiz to find out which Pro-filer you are. (Quiz – www.bankersbox.com/gb/en/solutionscenter/Pages/profile.aspx ) According to the quiz there are four distinct filing ‘typologies’; ‘The Architect’, ‘The Boffin’, ‘The Nester’ and ‘The Neat Freak’ have been identified. These are present in every office and will be immediately recognisable to many business owners and employees. Apparently I’m The Architect.
The ‘Architect’ Tall towers of papers dominate your office landscape, constructed from piles of documents and sources of inspiration. Colleagues have been known to stop at the door to your office and back off slowly, for fear of disrupting your mountain of materials. Your piling habit helps you to keep important documents to hand and makes it easier for you to retrieve those pieces of frequently needed information. As an Architect, effective utilisation of space saving time is key. You believe you know exactly where each piece of vital information is and may not feel you have the time or reason to file.
Yes! I have stacks or papers, magazines and lists piled high! I do know where everything is (well kind of! I’m still hunting down Olive’s red book which has fallen into the abyss of the desk
mess organisation!) I would love to be more of a Neat Freak! A Neat Freak is almost obsessed in making their world uniformed and orderly. With a place for everything – and everything has its place. I have a place for everything it’s called “that safe place” which after 10minutes I’ve totally forgotten the location of! Paper filing is still a huge part of office life, according to a poll of 40 SME businesses. Employees in offices across the UK are spending the equivalent of over two and half working weeks each year filing paperwork with 52 per cent of businesses saying their staff file business documents for between one and two hours each week. 17 per cent said they spend even longer – between two and five hours.
“How paperwork is coded and stored matters, as office workers spend a significant proportion of their time searching for and retrieving information from a variety of sources. Time spent searching for misplaced information is time that could be spent on other tasks – likewise, time spent maintaining an overly elaborate filing system is time that could be put to better use.” says Dr. Matt Davis, lecturer in socio technical systems at the University of Leeds.
Oh god! And don’t I know that feeling! When you spend 20 minutes looking for that piece of paper you saw yesterday and know it has to be on the desk SOMEWHERE! When my time child free is so limited this is my biggest bugbear! Darryl Brunt, UK & Ireland Sales & Marketing Director, said: “It is light-hearted but there is a clear business message here – the way we file is important. Businesses still file thousands of documents every year so it makes sense to understand how and why we do it. This way, efficient document storage can become part of an organisation’s everyday routine.”
I am so giving my storage situation an overhaul and hopefully increase my productivity!
A photo posted by Joanne Dewberry (@charliemoos) on